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Registration Info - HPCS2017

The International Conference on High Performance Computing & Simulation 
(HPCS 2017)

The 15th Annual Meeting

July 17 – 21, 2017
Genoa, Italy



Technically Sponsored by IEEE (Pending)



HPCS 2017 Registration Information


Conference Registration Link



CAMERA-READY PAPER SUBMISSION 
Manuscripts to be presented at the HPCS 2017 Conference and published in its proceedings must be submitted in the format prescribed and template provided on this web site. The maximum length for regular papers is 8 pages. Additional pages beyond 8 pages will cost €68.00 (~US$80) per page with a maximum of 4 additional pages. 

All authors must electronically submit a PDF file of their final camera-ready manuscript to the Conference Web Site"Upload" link using their original login information (for main track) and " If your paper was accepted in the main track or was already uploaded to this system, you may submit its final version with this link. ".  
If a paper was not uploaded and evaluated using the HPCS 2017 web site (most of symposia, tracks, workshops and special sessions papers fall under this category), then the authors must first go to "Upload" link.  Then use "If your paper was accepted through a Symposium, a Special Sessions or a Workshops, and you have not uploaded your paper before to this system yet, you may submit it at this link here. " Fill out the form and then upload the manuscript pdf file.  After this first uploading, you will get a paper code and it will be emailed to you as well.  Thereafter, you can use the link " If your paper was accepted and was already uploaded to this system, you may submit its final version with this link. " to upload an updated version. 

If you have any questions about uploading problems, please contact Mr. Abdul Habra at ahabra@yahoo.com.  

COPYRIGHT FORMS AND PRESENTERS BIOS
All accepted papers must have copyright forms signed and submitted to the Registration Chairs. Also, please send your bio file as an attachment to the Registration Chairs via emails. More instructions can be found on the Author's Info page at http://hpcs2017.cisedu.info/6-participants/author-s-info---hpcs2017. Papers without copyright forms will not be published. 
PLEASE email your signed copyright forms and presenter's bio as email attachments to bakhouyahpcs@gmail.com and zinedine@ucd.ac.ma


PAPER PRESENTATION 
REQUIRED:  ALL ACCEPTED PAPERS MUST BE PRESENTED BY AN AUTHOR.  NO EXCEPTION.  IEEE Policy on Conference Attendance will be applied. 


REFUND POLICY 
Registration Fees are non-refundable.  
There will be no refunds to authors of papers (since authors’ fees are used to cover the pre-charged publication, printing, indexing, services venue arrangements, .… , costs of authors’ own papers.) 

Paid registrants (non-authors only) who cannot attend, and do not send a substitute, are entitled to a 50% refund if a request is received in writing on or before June 01, 2017. Registrants are liable for their full conference fees after that date (i.e., NO Refund will be made). 


REGISTRATION 
AUTHORS.  Authors of papers must register and must upload their correctly typeset papers to the publication web site (see above) by the announced deadlines, if they wish for their papers to be published. 

All authors must fully register by May 11, 2017 (Hard Deadline).  Final accepted manuscripts received after May 11, 2017 will not be published in the proceedings of this Conference.  To avoid any potential last minute delays, please register before the deadline of May 11, 2017

In the case of multi-authored papers, at least one author must register at the full registration rate for the paper to be considered for presentation at the Conference.  If an author has more than one accepted paper, he/she must pay the full registration fee plus extra page charges, if any apply.  Each additional accepted paper costs half the fee for the first (up to 2 additional papers at this rate) plus extra page charges, if any. 

ATTENDEES.  All Conference attendees must register for the conference and show their badges before they can be allowed to the meeting areas.  Unregistered and individuals with no valid conference badges will not be allowed in the meeting areas. 


Click HERE to register for the conference using the RegPacks System

STUDENT RATE.  There will be a €200.00 (~$240) registration fee (€300.00 (~$360) for late registration) for student attendees.  The €200.00 (€300.00) student fee applies only to students attending the conference but not presenting a paper, OR students attending and presenting a paper for which a FULL Author Registration fee has been paid by another coauthor.  If all authors of an accepted paper are students, at least one author must register at a non-student rate.  Student full-time status must be certified by a formal letter from the student's department or school.  This letter is required to pick up the registration materials.  Please send the certified formal letter from the department or school as an attachment to the Registration Chairs BEFORE June 10 2017

All Payments must be in U.S. Dollars only (equivalent to the amount in EURO, € per table below) using credit cards.  Registration payments will be made through a registration system using credit cards only. 

Payment Confirmation Notifications will be sent to your email address, once your payment is processed successfully. Please bring a copy of this confirmation message with you to the onsite Registration Desk. 

A HARD COPY OF THE PAYMENT RECEIPT WILL BE INCLUDED IN THE REGISTRANT'S CONFERENCE PACKAGE AND WILL BE PROVIDED AT THE CONFERENCE. 

The Conference registration fee includes access to attend all sessions, tutorials and keynote and invited talks, refreshments and coffee breaks, a dinner banquet, a Conference program, and one CD of the Conference proceedings (conference package). 
Student registration (€200.00 or €300.00) and One Day registration are for access to attend all the sessions, tutorials, keynote and invited talks, and a Conference program only.  Additional proceedings, CDs, dinner tickets, social events, ...,  may be purchased separately. Please contact the Registration Chairs for additional information. 
 
The proceedings will be distributed at the conference, this is the plan.  The proceedings may be shipped to you upon receipt of your payment of a US$40.00 postage & handling fee per volume in the U.S.A.  For international shipping, please contact the Registration Chairs. 


HPCS 2017 Registration Short CHECKLIST:
  1. Final Manuscript uploaded?
  2. Copyright Form Sent?
  3. Presenter Bio emailed?
  4. Fees Paid?
  5. Registration Questions answered?
  6. Meals chosen?
  7. Proceedings type selected?
  8. Social Events signed for?

HPCS 2017 FEES


Authors Fees

Coming Soon.


Attendees (non-author) Fees

Coming Soon. 


Corporate Registration:                     €900.00 (~US$1,100.00)
Exhibitor (fee per table/booth):          €900.00 (~US$1,100.00)
Sponsorships:                                   
           Platinum:    €2,900  or more  (~US$3,500.00   and above)
           Gold:          €1,450  or more  (~US$1,750.00   and above)
           Silver:        €0,700  or more   (~US$0,850.00  and above)
           Bronze:      Less than €0,700  (~US$0,850.00  or less)


EXTRA Items Fees

HPCS 2017 Hard Copy of Conference Proceedings:   €50 (~US$60.00)
Additional CD Copy of Conference Proceedings:       €26 (~US$31.00)
Extra Conference Reception Ticket:                        
€23 (~US$28.00)
Extra Conference Banquet Ticket:                           
€65 (~US$78.00)

HPCS 2017 Partner Pass: This option allows an attendee to bring a single guest to the following functions: Coffee Breaks Monday through Thursday, Reception on Monday night and Banquet on Wednesday night. Partners will be given a badge and passes to each event. Fee: €210 (~ US$250). 


Social Events Fees (see Social Events page for more details)

Tuesday Event*:  
  TBA       TBA   per person

Thursday Event*:  
  TBA       TBA    per person

Friday Excursions*:  
  Event 1:  
Combo Tour:  TBA
                                                  TBA per person
                                                  
  Event 2:  TBA Guided Tour 

                                                  TBA per person 

* All these events have a minimum number and a maximum number per event. They will be available on first-come-first serve basis.  
 

NO OTHER SPECIAL OR REDUCED REGISTRATION RATES ARE AVAILABLE.  


TO REGISTER
Please click  HERE  to register using credit cards via the Registration Link. Visa, MasterCard, Discover, and American Express are accepted.  Registration fees are non-refundable, but substitutions are permitted by prior written and signed approval notice to the Registration Chairs only. 


QUESTIONS ABOUT REGISTRATION?

Please contact Registration Co-Chairs:  

  Lane Velayo                                          Jess Lanore 
     Stratford Northern, Indiana, USA                             Stratford Northern, Indiana, USA
     Phone: +1 (317) 201-3550                                     Phone: +1 (317) 201-3550
     Fax:     +1 (317)                (attn. L.Velayo)             Fax:     +1 (317)                (attn. J.Lanore/HPCS2017)

  Mohamed Bakhouya                             Khalid Zinedine 
     International University of Rabat, Morocco                Chouaib Doukkali University, El Jadida, Morocco
     Phone: +212 (0)6 48 45 27 02                                 Phone: +212 (0)6 61 08 58 54 
     Fax:     +212 (0)6                                                   Fax:     +212 (0)6     
     Email:   bakhouyahpcs@gmail.com                           Email:   zinedine@ucd.ac.ma
                 

VISA LETTERS
All visa inquiries must be handled by the HPCS 2017 Registration Chairs.  See Visa Page for more details. Visa letters will not issued until all issues cleared with the registration chairs. 

Only registered authors, sponsors, exhibitors, and participants will receive support letters.  
Suspected requests will be reported to the proper authorities. 


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